By-Laws of U.S. Military Gamers (USMG)

Article I: Name and Purpose

Section 1.01: Name. The name of this organization shall be U.S. Military Gamers, hereafter referred to as “USMG.”

Section 1.02: Purpose. USMG is organized to provide a structured community for U.S. Military Veterans and Service Members, utilizing gaming and professional mentorship to facilitate transition, camaraderie, and leadership development.

Article II: Membership

Section 2.01: Eligibility. Membership is open to all who share a connection to and respect for the U.S. Military community. This includes verified U.S. Military Veterans (discharged under honorable conditions), currently serving Service Members of the U.S. Armed Forces, and civilians who support those who serve. USMG welcomes supporters, families, and allies of the military community without restriction.

Section 2.02: Verification. The VP of Brand & Culture shall maintain a standard operating procedure for verifying the service status of Veterans and active Service Members seeking full membership rights. Civilian members are not required to undergo service verification and are granted full membership upon registration.

Section 2.03: Removal. Members may be removed for conduct unbecoming of a member of the USMG community, as defined in the USMG Code of Conduct (Community Rules), by a majority vote of their respective Branch leadership or the Executive Board.

Article III: The Executive Board (The Seven)

Section 3.01: Composition. The Board shall consist of seven (7) members: The President, three (3) Vice Presidents (Operations, Brand & Culture, Technology), and three (3) Executive Board Members (Trustees).

Section 3.02: Terms of Office. Upon the transition to, and implementation of this community as a Non-Profit Organization 501(c)(3), Officers and Board Members shall serve two (2) year terms. Terms shall be staggered to ensure organizational continuity (e.g., the President and VP of Ops are elected in even years; the other VPs and Trustees in odd years).

Section 3.03: Qualifications. All Board members must be members in good standing with the community for at least six (6) months prior to election.

Article IV: Meetings and Voting

Section 4.01: Quorum. A quorum for the transaction of business shall consist of at least four (4) members of the Executive Board, provided at least one (1) Trustee is present.

Section 4.02: Regular Meetings. The Board shall meet no less than once per month. A meeting agenda shall be distributed to all Board members no fewer than 48 hours in advance. Minutes shall be recorded by the VP of Operations or a designated note-taker and made available to the full Board within 72 hours of adjournment. All Board members are expected to attend regularly; repeated unexcused absences are subject to review under the Leadership Accountability Standards. Special or emergency meetings may be called at any time by the President or by a majority request of the Board, with reasonable notice given to all members.

Section 4.03: Tie-Breaking Procedure. In the event of a tie within the Executive Council (President and VPs), the three (3) Trustees shall deliberate and cast a single, unified “Arbiter Vote” to resolve the matter.

Article V: Officers and Duties

Section 5.01: President. The President is the Chief Executive, responsible for strategic vision, legal representation, and presiding over Board meetings.

Section 5.02: VP of Operations. Responsible for the management of Branch Directors, enforcement of the Battle Rhythm, and internal reporting.

Section 5.03: VP of Brand & Culture. Responsible for recruitment, public marketing, media standards, and community conduct.

Section 5.04: VP of Technology. Responsible for all digital infrastructure, data security, and server maintenance.

Article VI: The Branch Model

Section 6.01: Establishment. New Branches (Game-specific units) may be chartered at the discretion of any individual USMG Officer, or by a majority vote of the Board of Trustees.

Section 6.02: Branch Directors. Directors are appointed by the VP of Operations and confirmed by the President. They are responsible for the health, recruitment, and activity of their specific unit.

Section 6.03: Decommissioning. The VP of Operations may recommend the closure of a Branch for inactivity (the 30-Day Rule), subject to President approval.

Article VII: Financial Management

Section 7.01: Fiscal Responsibility. Even as a non-commercial entity, the Board shall maintain transparent records of any community funds (donations, server costs, etc.).

Section 7.02: Prohibited Inurement. No part of USMG assets or “income” shall inure to the benefit of any individual member or leader.

Article VIII: Amendments

Section 8.01: Process. These By-Laws may be amended by a two-thirds (2/3) majority vote of the full 7-member Board.

Section 8.02: Record of Amendments. All adopted amendments shall be recorded in the Amendment Log below, noting the date of adoption, the section(s) affected, a summary of the change, and the vote count. The Amendment Log serves as the official record of changes to these By-Laws.